Stocks and Requisition Accountant at Mai Shayi Coffee

The quintessential Specialty Coffee House, catering to the corporate individual.Purpose of the Role

The Stocks and Requisition Accountant will be responsible for the effective management, reconciliation, and reporting of inventory and requisition processes across the restaurant and specialty coffee business.
This role ensures accurate stock control, cost optimization, vendor management, and compliance with internal financial and operational standards.
The ideal candidate is a Chartered Accountant (ACA/ACCA or equivalent) with a minimum of 8 years’ proven experience in inventory, stock, requisition, and vendor management within the F&B or high-end restaurant/café industry.

Key Responsibilities

Maintain accurate and up-to-date records of raw materials, beverages, consumables, and finished goods across all outlets and central store.
Monitor daily, weekly, and monthly stock movements and investigate variances between actual and system stock balances.
Oversee and coordinate physical stock counts, cycle counts, and periodic audits to ensure accuracy and accountability.
Implement controls to prevent stock pilferage, wastage, and mismanagement, ensuring compliance with company policies.
Develop and enforce stock rotation policies (FIFO/FEFO) to minimize losses.
Review and approve requisition requests in line with operational and budgetary requirements.
Track requisition flows from initiation to fulfillment and ensure proper authorization processes are followed.
Manage vendor relationships, negotiate favorable terms, and evaluate supplier performance to ensure value-for-money procurement.
Reconcile stock ledgers with the general ledger and ensure accurate reflection in financial statements.
Track cost of goods sold (COGS) and analyze variances between actual and standard costs.
Generate and present stock and requisition reports (daily, weekly, and monthly) to Finance and Management.
Provide accurate stock records and reconciliations to support audits and compliance checks.
Supervise and manage stock/requisition accounting systems, ERP platforms, and POS back-end integration.
Train and coach junior staff on stock, requisition, and vendor management processes.
Continuously review and improve stock and requisition systems to strengthen efficiency, accuracy, and transparency.

Key Performance Indicators (KPIs)

Accuracy of stock records vs. physical counts.
Timeliness and completeness of stock, requisition, and vendor reports.
Reduced stock variances, shrinkage, and wastage.
Vendor cost savings and performance compliance.
Level of adherence to internal controls and approval hierarchies.

Qualifications & Requirements

Education: Bachelor’s Degree in Accounting, Finance, or related field.
Professional Certification: Chartered Accountant (ACA, ACCA, or equivalent) – mandatory.
Experience: At least 8 years of progressive experience in stock, requisition, inventory accounting, and vendor management within the Food & Beverage sector or large high-end restaurants/cafés.
Strong knowledge of F&B costing, recipe costing, and COGS analysis.
Proven ability to set up and manage stock, requisition, and vendor control systems.
Proficiency in accounting/ERP software and advanced MS Excel skills.
Excellent negotiation, analytical, and problem-solving skills.
High integrity, detail-oriented, and results-driven with the ability to work under pressure.
Strong communication and interpersonal skills for cross-department and vendor collaboration.

What We Offer

Competitive remuneration package.
Opportunity to work in a fast-growing luxury coffee and restaurant brand.
Professional development and growth opportunities.
A dynamic and innovative work environment.