Job Vacancy: Senior Tender Officer at International Energy Services Limited (IESL)
International Energy Services Limited (IESL), established in 1990, is a specialist, multidisciplinary, energy services company that provides integrated, client-focused and cost-effective services in the oil and gas industry.
IESL provides clients with engineering expertise throughout the project lifecycle, from feasibility studies and scope documents to design conceptualization, construction management and post-construction evaluation. Our objective is to provide integrated, client-driven consulting engineering and design solutions that help companies attain a competitive edge in the market. IESL has assembled a highly-qualified team of highly skilled engineers and other professionals with worldwide experience and capabilities to provide practical solutions to complex problems at all phases of oil and gas engineering projects.
We have grown to a foremost position in the provision of services to the oil and gas sector because clients over the years have come to value our approach to quality, cost effective services, teamwork and an unswerving commitment to clients’ satisfaction.
With our vast experience within the oil and gas industry, we are able to offer a range of professional services to meet the demands of the industry.JOB PURPOSE / OBJECTIVE
The Senior Tendering Officer is responsible for managing the preparation, submission, and evaluation of tenders in response to invitations for bids.
This role involves collaborating with key departments, such as procurement, project management, legal, and finance, to ensure that tender submissions are accurate, compliant, and competitive.
The Tendering Officer also works to ensure that the company’s interests are wellrepresented during the tendering process.
KEY RESPONSIBILITIES
Tender Preparation and Submission:
Review tender documents and projects specifications to fully understand the project scope and requirements.
Compile and prepare all necessary documentation for tender submissions, ensuring that all forms, qualifications, and information are completed correctly and on time.
Coordinatewith relevant departments to obtain necessary information (technical, financial, legal, etc.) for inclusion in tender documents.
Ensure that the tender submission is accurate, compliant, and meets the specific requirements of the invitation to tender(ITT).
Tender Strategy:
Develop a comprehensive strategy forresponding to tenders, considering pricing, timeline, and compliance.
Collaborate with sales and technical teams to craft competitive and compelling proposals.
Identify potential risks and recommend mitigation strategies throughout the tendering process.
Tender Evaluation and Negotiation:
Assist in the evaluation ofreceived tenders from suppliers or contractors, ensuring compliance with tender requirements.
Participate in tender negotiation meetings, providing input onpricing, terms and conditions.
Analyze competitors' tenders to identify opportunities and risks.
Compliance and Ǫuality Control:
Ensure that all tender submissions adhere to legal, contractual, and standards.
Verify that all documentation is complete and accurate before submission.
Monitor compliance with internal tendering policies and industry regulations.
Stakeholder Communication:
Communicate effectively with internal and external stakeholders, including Clients, suppliers, and subcontractors, to gather information and clarify requirements.
Update stakeholders on the progress of tenders and inform them of any changes or issues that may arise.
Post-Tender Activities:
Assist in the preparation of post-tender clarifications and any required revisions or adjustments.
Track the status of tender submissions and maintain a record of all tenders forfuture reference.
Provide feedback on successful and unsuccessful tenders to improve future submissions.
Market Research:
Stay updated on industry trends, market conditions, and competitor activities to ensure the company’s tendering strategies are competitive.
Identify new tendering opportunities through research and market intelligence.
Required Skills and Qualification:
Education: Adegree inBusiness,Engineering or a relatedfield(or equivalent experience).
Experience: Minimum of 5 years of experience inTendering,Procurement, or Project Management, preferably in an Engineering or Oil & Gas Company.
Technical Knowledge: Familiarity with Tendering processes, project management, and contract law.
Analytical Skills: Strong ability to analyze technical documents and data, prepare cost estimates, and assess risks.
Attention to Detail: High level of accuracy in preparing tender documents and managing deadlines.
Communication:Excellent writtenand verbal communication skills for preparing and presenting tender submissions.
SoftwareProficiency: Familiaritywithtenderingsoftware, Microsoft Office (Excel, Word, PowerPoint), and project management tools.
