Personal/Executive Assistant at eRecruiter Nigeria

eRecruiter Nigeria has deep knowledge of Human resources and recruitment. Our business is in Talent acquisition, recruitment, outsourcing and everything that revolves around Talent. From acquisition to testing return on investment (ROI) on talent and everything in between. Our goal is to re-define the Nigerian recruitment industry.

In the last two years eRecruiter Nigeria has evolved to become a strong recruitment consulting brand in Nigeria. We have successfully expanded our operations to different practice areas.

These practices cover various sectors: Financial Services, Oil & Gas and Power, FMCG, Hospitality and Retail, Professional Services and Construction.

Each practice is supported by a cloud-based applicant tracking system (ATS) enabling consultants, wherever they are in the world, to access the same information. This way, our efficiency as a business is unparalleled. Also our approach of developing strong relationships with top professionals, each practice area is able to specialise in identifying and supplying high quality, hard-to-find, local and international candidates to our clients.

Our Capabilities:

Contingency Recruitment
Executive Search
Contract/Interim
Managed Services
Recruitment Training
Recruitment Strategy Design
Recruitment Benchmarking
International RecruitmentResponsibilities:

Secretarial & Administrative Functions: 

Diary management: Managing the Partner’s electronic diary, handling the daily activities of the Partner. This includes handling phone calls, meetings, and appointments.
Coordinating and scheduling daily agenda and to-do list, as well as weekly and monthly calendar appointments.
Organising and sometimes attending meetings, taking minutes/notes and ensuring the Partner is well-prepared for meetings by organising meeting notes prior to such meetings.
Taking dictation on various matters from Partner.
Deputising for Partner, making decisions and delegating work to others in Partner’s absence.
Representing Partner at events if necessary.
Organising team building events as required.
Organising and maintaining all personal and professional files, ensuring that a comprehensive filing system is in place.
Filing, managing databases and handling correspondence.
Drafting letters and emails for the Partner’s final approval; Keeping the Partner updated about the recent updates like emails, letters, and information of similar nature.
Attending to and monitoring urgent enquiries and issues ensuring that they are brought to Partner’s direct attention and where necessary, referring matters to the appropriate manager for action.
Organising and expediting flow of work, initiating follow up action where appropriate.
Sourcing and ordering stationery, office equipment and provisions for the Partner.
Proper management and arrangement of the Partner’s Library.
Organising, maintaining, and managing the Partner’s office systems.
Managing all incoming and outgoing correspondence, i.e., sort and read mail, draft responses, maintain network database, receive, and send overnight packages.
Meeting and greeting Partners’ visitors at all levels.
Maintaining confidentiality, recording, and filing system for partner’s office.
Managing Partner’s children’s academic and social activities/schedules in Nigeria and overseas.
Liaising with other members of staff, vendors, and clients.
Administering established guidelines for prioritizing work activities, evaluating effectiveness, and modifying activities as necessary. 
Reviewing statements, invoices, receipts, and charges for the Partner.
Under Partner’s supervision, manage all household accounts payable and receivable, creating and managing monthly domestic expense reports and domestic staff salaries, and when required, managing external contractors’ schedules and expenses.
When necessary, lead on and carry out background research, present findings and recommendations and produce documents, briefing papers and reports.

Other Functions:

Attending meetings, participating in committees, and reporting to the Partner as needed/required.
Coordinating and scheduling all local and overseas business and family vacation travel arrangements for Partner and occasionally, accommodation. 
Ordering and arranging payment of a variety of goods and services required by the Partner.
Handling some personal work for the Partner including booking appointments for members of the Partner’s family.
Handling and supervising other projects the Partner are involved in.
Performing other related duties and responsibilities as directed.
All other duties assigned from time to time.

Person Specification:

Bachelor of Science or Arts (B.Sc. or BA) minimum
Minimum of three (3) years’ proven administrative experience.
Ability to interact with top-level contacts with respect to highly sensitive and confidential information necessitating use of discretion and diplomacy.
Ability to exercise discretion and judgment on key issues while assisting the Partner.
Must be numerate and literate.
Ability and willingness to work long hours.
Ability to work weekends, where required to.
Ability to work with minimal/no supervision.
Ability to multitask with minimal or no errors.
Ability to be a proactive thinker and an excellent problem solver.
Flexibility and adaptability. 
Ability to manage multiple and rapidly changing priorities to meet the needs and expectations of the Partner.
Ability to anticipate the Partner’s needs and collect or prepare information for review. 
Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.

Knowledge Needs:

Office administrative and management practices and procedures.
Principles and practices of sound business communication.
Correct English usage, including spelling, grammar and punctuation.
Rules and regulations for the conduct of public meetings.
Standard word processing, spreadsheet, graphics, and other software packages.
Budgeting, record keeping, filing, and purchasing practices and procedures.
MSOffice (Outlook, Word, Excel, and PowerPoint), Teams, Adobe Acrobat, and SharePoint.