Personal Assistant to Management at Vertex Realty Solutions Limited

Vertex Realty Solutions Limited (Vertex), evolved from Beulah Properties Limited, a company that was solely into building and construction. This transition was to enable it provide a bouquet of added real estate products and services beyond residential and commercial developments, to meet the demands and tastes of its sophisticated customer base. Job Summary

Our client is seeking a proactive, highly organized, and detail-oriented Personal Assistant (PA) to support the Management team.
The successful candidate will be responsible for managing the schedules, overseeing administrative functions, coordinating internal operations, and ensuring seamless workflow across projects.
This role requires excellent communication skills, discretion, and the ability to handle multiple priorities in a fast-paced environment.

Key Responsibilities
Executive and Administrative Support:

Manage the diary, schedule appointments, and coordinate meetings.
Oversee the workflow, monitor deliverables, and ensure timely completion of tasks.
Record and relay accurate messages, and respond to queries where appropriate.
Handle internal and external correspondence, including emails, memos.
Draft, edit, and prepare reports, presentations, and official documents..
Maintain an organized filing and record-keeping system for administrative and financial documents.
Ensure confidentiality of all sensitive information at all times.

Coordination and Communication:

Liaise with internal staff, external stakeholders, and clients on behalf of management..
Support in staff meetings, departmental reviews, management meetings, and board sessions.
Take meeting minutes and follow up on assigned action items.
Manage and track communication and deliverables across departments.

Travel, Events, and Logistics:

Plan and coordinate local and international travel arrangements (flights, hotels, logistics).
Organize events, conferences, and management meetings as required.

Operational and Personal Support:

Provide support with marketing, sales, and operational documentation.
Collate and file expense reports, assist with budgeting, and monitor related expenditures.
Perform occasional personal errands or household coordination tasks as required by the COO.
Contribute to office management and team coordination as a collaborative team member.

Qualifications & Experience

Bachelor’s degree in Business Administration or a related field.
Minimum of 2 years’ experience in a Personal Assistant or Operations role.
Strong administrative and organizational background.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
Innovative thinker with the ability to anticipate needs and streamline processes.
Female candidates are preferred.

Core Competencies and Skills:

Excellent written and verbal communication skills.
Strong organizational and time management abilities.
High level of discretion and confidentiality.
Problem-solving and multitasking skills.
Professional demeanor with a proactive attitude.