Senior Administrative Associate, University Career Center

Senior Administrative Associate, University Career Center

Location: San Antonio, TX
Regular/Temporary: Regular
Job ID: 12687
Full/Part Time: Full Time

Org Marketing Statement

The University of Texas at San Antonio is a Tier One research university and a Hispanic Serving Institution specializing in cybersecurity, health, fundamental futures, and social-economic transformation. With more than 35,000 students, it is the largest university in the San Antonio region. UTSA advances knowledge through research and discovery, teaching and learning, community engagement and public service, and with an intentional focus on career readiness the university produces more graduates for the workforce than any other institution in the region. It is a catalyst for socioeconomic development and the commercialization of intellectual property – for Texas, the nation and the world. UTSA has been recognized as a Top Employer in Texas by Forbes Magazine. Learn more online, on UTSA Today or on X (formerly Twitter), Instagram, Facebook, YouTube or LinkedIn.

In 2024, the UT System Board of Regents authorized UT System to begin integrating UTSA and UT Health San Antonio into one unified institution, establishing a world-class university that integrates academic, research, and clinical excellence to build a profoundly impactful university of the future. Driven by a vision for growth and impact, this merger will expand capacity to offer robust undergraduate and graduate programs, attract top-tier faculty and staff, develop innovative initiatives, and elevate transdisciplinary research to address the evolving needs of the region.

Posting End Date: Applications will be accepted through 11:59 PM CDT on 11/19/2024. At the discretion of the hiring department, this position posting may close once a sufficient number of qualified applications have been received.

Salary Range: Up to $45,000 annualized, commensurate with education, experience and qualifications.

Hours: up to 40 hours per week, exempt.

Required Application Materials:

• Resume and Cover letter are required.

Essential Functions

Job Summary

Coordinate and/or direct the administration of a large department or unit.

Core Responsibilities

1. Responsible for a department or unit’s fiscal, budgetary, personnel, faculty, and other administrative matters.
2. Formulates complex administrative decisions requiring a thorough knowledge of regulations, policies, and procedures.
3. Uses initiative and independent judgment to relieve one or more administrators of administrative matters and decisions.
4. Acts as an administrative specialist for the department or unit.
5. Handles complex office decisions.
6. Oversees the coordination of administrative duties.
7. Supervises, hires, and trains clerical staff and maintains personnel files.
8. Establishes organizational policies, work rules, and operating procedures.
9. Assists in preparing department and/or unit fiscal year operating budgets.
10. Maintains accounting records, prepares monthly reports, and approves expenditures for multiple accounts.
11. Collects data from various sources and analyzes for accuracy, completeness, and relevance. Prepares complex, statistical, technical, financial, confidential, and other various reports, charts and graphs.
12. Provides counsel to administrators on departmental or institutional matters.
13. Creates arrangements for official guests and receives them in the absence of the administrator.
14. Performs annual evaluations of assigned clerical staff.
15. Takes a proactive approach to assist co-workers in various tasks, to ensure safety.
16. Performs work tasks in a safe manner and under work instructions.
17. Creates recommendations to improve safety.
18. Performs other duties as assigned.

Required Qualifications

• High school graduate or GED.
• Nine (9) years of increasingly responsible administrative, clerical, or office experience.
• At the department’s discretion, a Bachelor’s degree may be substituted for five (5) years of experience.
• Demonstrated ability to apply knowledge in everyday work situations while utilizing independent judgment.
• Proficient in Microsoft Office Suite.

Additional Information

• UTSA is a tobacco free campus.
• This is a security sensitive position. Employment is contingent upon a successful background check.
• Applicants selected must be able to show proof of eligibility to work in the United States by time of hire.

Working Conditions

• Office environment.
• Ability to travel to and from meetings, training sessions, or other business-related events.
• After-hours and weekend work is required on an occasional basis.

Physical Demands:

• Sedentary work; sitting most of the time. Jobs are sedentary if walking and standing are required, only occasionally.
• Exerts up to 10 lbs. of force occasionally.

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This position will be primarily located on campus. Travel and parking expenses are the employee’s responsibility.

Equal Employment Opportunity

As an equal employment opportunity and affirmative action employer, it is the policy of The University of Texas at San Antonio to promote and ensure equal employment opportunity for all individuals regardless of race, color, religion, sex, gender identity, sexual orientation, national origin, age, disability or genetic information, and veteran status. The University is committed to the Affirmative Action Program in compliance with all government requirements to ensure nondiscrimination. Women, minorities, people with disabilities and veterans are encouraged to apply. UTSA campuses are accessible to persons with disabilities.

To view the full job posting and apply for this position, go to https://zahr-prd-candidate-ada.utshare.utsystem.edu/psp/ZAHRPRDADA/EMPLOYEE/UTZ_CG/c/HRS_HRAM_FL.HRS_CG_S EARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=12687&PostingSeq=1

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