Procurement Officer

The role will be responsible for overseeing the purchasing process, managing vendor relationships, negotiating contracts and prices, and ensuring that all purchased products and services meet the needs of the organization while staying within budget. The ideal candidate will have strong communication and negotiation skills, the ability to multitask and prioritize projects, and a solid understanding of procurement processes.

Responsibilities

• Administer procurement and supplies chain activities delivered through the stores function for the provision of goods and services to meet the needs of the company.
• Monitor and maintain key supplier agreements, identify and analyze new opportunities and seek ways to improve efficiencies and ensure purchasing compliance.
• Partner with the local businesses to identify and plan sourcing initiatives and other projects
• Manage procurement activities in compliance with the Procurement set procedures. This includes sourcing, supplier management, contract management and all transactional activities
• Perform all procurement and contracting activities including pre-qualification, negotiation and preparation of contracts to ensure realization of strategic procurement objectives; and maintain tender/contract register.
• Evaluate and report on quotations on assessment process.
• Design appropriate reporting and monitoring mechanisms that identify cost savings by category, business.
• Monitor and make recommendations to rationalize key supplier agreements, identify new opportunities, seek ways to improve efficiencies and ensure purchasing compliance.
• Ensure there is a fully traceable record in document management system of all relevant correspondence
• Maintaining the supplier database, purchase records, and related documentation.
• Coordinating with inventory control to determine and manage inventory needs.
• Ensuring that all procured items meet the required quality standards and specifications.
• Preparing cost estimates and managing budgets.
• Working to improve purchasing systems and processes.
• Handle the oversees sourcing by liaising with suppliers, customs, clearing agents and transporters
• Carry out any other assignment as may be advised from time to time

Qualifications

• Degree in purchasing and supplies management
• Minimum 5 years’ experience in Procurement
• Previous procurement experience in a Manufacturing industry is a plus
• Good written and spoken communication skills
• Excellent negotiation skills
• Driving skills (Class B.)