Administrative Coordinator (Chemistry)

Position Number

00228W

Unit Mission Statement

Tribe Chemistry’s mission is to equip students to become successful scientists and engaged citizens. Here students learn to think broadly, deeply, and creatively about the atomic world and its effects on the macroscopic world. We accomplish this with innovative classroom instruction, engaging laboratory experiences, and high-impact, faculty-mentored research in a supportive and inclusive environment. Students and faculty members explore how chemistry connects to the broader world through a dynamic, engaging curriculum and interdisciplinary approach to research.

Cultivate a Holistic Learning Environment

• Enhance classroom pedagogy by coupling it with contemporary research at the frontiers of chemistry.
• Prepare students for diverse opportunities, including direct entry into the workforce.
• Develop skills to interpret data and effectively communicate scientific knowledge to a variety of audiences.
• Encourage students to develop and test scientific hypotheses.
• Showcase how chemistry impacts health, the environment, and society.
• Stimulate excitement about chemistry and science.
• Offer synergistic B.S., and M.S., degree programs.

Promote Research Opportunities

• Support research programs and expand opportunities for students to engage in faculty-mentored projects.
• Maintain a vibrant summer program dedicated to full-time student research.
• Produce original scholarship and maintain a visible presence in the broader chemistry community.
• Ensure access to a wide variety of modern scientific instrumentation.
• Enhance the research experience of our B.S., and M.S., students through both faculty and peer mentorship.

Build Relationships

• Foster close professional relationships between students and faculty members in an open and inclusive environment.
• Interact with local communities and schools to promote chemical literacy.
• Engage alumni in sustaining and growing our program.
• Support campus initiatives and programs.

Position Summary

William & Mary’s Chemistry Department is seeking qualified applicants for the full-time position of Administrative Coordinator, whose efforts will support administrative staff, faculty, and department leadership. Under the supervision of the Administrative and Fiscal Supervisor, this position will support the administrative and programmatic needs of the department and its laboratories.

Primary responsibilities include:

• Administrative support for the office and laboratories to include ordering supplies, distributing mail, coordinating travel logistics and reimbursements, and assisting with department communications and technological support.
• Administrative and operational support for the undergraduate and graduate chemistry programs.
• Serving as first point of contact to office visitors, students, and faculty in person and by telephone and assist to answer or refer inquiries.
• Arranging and coordinating program meetings, colloquiums, lectures, guest travel, and special events to include catering, logistics, and agenda.
• Providing records management for student files, department records, and maintenance of spreadsheets for departmental operations.
• Assign work to be completed by part-time student office workers.

Essential Designation

No

Position Restricted?

No, this is a continuing E&G funded position and not term-limited

Position Months

Faculty or Staff: 12 month

Required Qualifications

• High School graduate or equivalent.
• Some knowledge of general employment/hiring practices and procedures.
• Working knowledge of administrative and office support functions, office equipment, and office management, including practices, protocol, and customer-service etiquette.
• Proficiency in computer skills to include Internet browsers and Microsoft Office: Word, Excel, PowerPoint, Outlook, and Teams.
• Familiar with fiscal administration and general accounting practices and procedures, as well as tracking and projecting expenditures.
• Ability to learn and work effectively with productivity systems and applications including course scheduling (e.g., Banner).
• Ability to interpret and apply organizational policies, procedures in accordance with state & federal guidelines.
• Demonstrated experience in customer service with ability to communicate effectively, both verbally and in writing, and disseminate information effectively with a diverse population of faculty, staff, and students.

Preferred Qualifications

• Bachelor’s degree from an accredited institution or an equivalent amount of education, experience, and/or training.
• Experience working in a higher education office environment.
• Prior fiscal administration, course scheduling, or academic program administration experience
• Working knowledge of general hiring practices and procedures.
• Knowledge of procurement & purchasing policies and procedures.
• Experience maintaining web pages such as Cascade, Blackboard, and Outlook, group calendars, and/or listservs.
• Experience with interpreting and applying organizational policies, procedures in accordance with state & federal guidelines.

Is the position remote work eligible?

Hybrid (works remotely at least 1 day per week but not full-time)

Remote Work Disclaimer

Remote work eligibility is not guaranteed and is subject to approval. Employee eligibility depends on the likelihood of the employee succeeding in a remote work arrangement and the supervisor’s ability to manage remote workers. Departments and/or Human Resources may amend, alter, change, delete, or modify eligibility.

Advertised Pay Range

up to $44,000

Advertised Pay Range Statement

All hiring rates are commensurate with relevant experience up to the advertised amount considering internal alignment.

Special Application Instructions

For priority consideration, please apply by the review date of December 2, 2024.

EEO Statement

William & Mary values diversity and invites applications from underrepresented groups who will enrich the research, teaching and service missions of the university. The university is an Equal Opportunity/Affirmative Action employer and encourages applications from women, minorities, protected veterans, and individuals with disabilities.