Invitation to Bid for the Supply of Startup Kits (Vocational Skill Beneficiaries)  (lot 1) and Dignity Kit (Lot 2) at Grassroot Initiative for Strengthening Community Resilience

Grassroot Initiative for Strengthening Community Resilience (GISCOR) is a national humanitarian and developmental organization that is non-governmental, non-profit, and non-political currently actively presence in the North-Eastern and Northwestern part of Nigeria geared towards strengthening the resilience of affected population due to conflict and natural disasters.REF: ITB/NG/MAI/USG/GISCOR/2025/09/004 

Invitation to Bid for the Supply of startup kits (Vocational Skill Beneficiaries)  (lot 1) and Dignity kit (Lot 2)

Introduction 

Grassroots Initiative for Strengthening Community Resilience (GISCOR) is a national humanitarian and developmental organization that is non-governmental, non-profit, and non-political currently actively presence in the North-Eastern and Northwestern Nigeria is geared towards strengthening the resilience of affected population due to conflict and natural disasters hereby invite qualified and reputable vendors to submit sealed bids for the supply of:

Lot 1: the Supply of quantity for startup kits (Vocational Skill Beneficiaries) to Monguno, Bama, MMC and Jere
Lot 2: Supply of dignity kits to Monguno, Bama, MMC and Jere

Bidders may apply for one or both lots. Each lot will be evaluated independently.

Scope of Work

Lot 1:  Includes liquid soap and Vaseline chemicals, pasta and sawing machines, perfume and cap making items, 50kg of Flour and groundnut seed
Lot 2: Includes Wrapper, sanitary pad, Tower, plastic Mat, torchlight, packaging bag ETC.

Detailed specifications are provided in the bidding document in annex B which can be downloaded via this https://giscor.org/tender/     

Documents to file

Supplier registration Form (see Annex A)

The submission form must be submitted using the standard form attached. Bidders must comply with the form and the instructions presented in the form. It is importantto complete the form as clearly aspossible, so that the file can be properly assessed. The information must therefore be precise and sufficiently detailed.

Additional documents

Company profile, TIN and CAC registration
Legalized copy of the tax certificate up to date.
 Stamped supplierregistration form (Annex A).
Tender form must be filled signed and stamp

General

All documents submittedmust be in English.
Please submit a complete application form.
Please do not submit in duplicate for any application.

Evaluation of application files

The ITB shall be awarded to the bidders who have submitted the highest rated bid among those that comply. The evaluation will be carried out by the Tender Analysis Committee which will take place as follows:

Examination of the admissibility and conformity of the offers (Tender opening).
Evaluation of the technical quality of the bid                                                      70 points
Evaluation of the financial offers (by comparison of the prices)                          30 points

Administrative verification

Upon opening of the application forms, an administrative evaluation will be performed. This will entail a thorough scrutiny to determine the registration status of the company/supplier/business with the Cooperate Affairs Commission. The Bid Opening Committee will conduct this search through the CAC Portal at https://search.cac.gov.ng. Notably, businesses that are not registered will be deemed ineligible, and those registered with a status of "INACTIVE" will also be disqualified. Furthermore, the Bid Opening Committee will assess all bids received via mail and those in the envelopes to confirm if they were received within the set deadline, whether they are appropriately sealed with no indication of tampering and if they have the required reference to the call for tenders. Failure to meet any of these conditions will result in disqualification of the bid.

Eligibility Criteria 

Bidders must meet the following minimum requirements:

ESSENTIAL CRITERIA
 

The supplier submitted his bids with in the set dateline (date and time).
Yes
No

CAC Registration status
Active
Inactive

Tender form filled signed and stamped
Yes
No

The envelope is duly closed, with no trace of attempted opening or tinkering.
Yes
No

The envelope received, has the reference of the call for tenders.
Yes
No

Valid  tax clearance certificate 
Yes
No

Company profile, TIN and CAC registration documents
Yes
No

Legal Representatives Identification (ID Card). 
Yes
No

    Note: For criteria rated Yes/No, 1 No is enough to eliminate or reject the submission.
 

Evaluation Criteria (Scoring matrix)

Technical Evaluation (70%) for both lot 1 and 2

S/No
Criteria
Max Score

1

Relevant experience and past performance   (Evidence of previous supply of similar items (minimum 3 contracts get 30 Marks,  10 Marks each)

30

2
Shortest delivery lead time will get highest score (10 marks)
10

3
Bids conforms with item specifications with pictures provided (20 Marks)
20

4

Completion ratio      =   Items available  x  5

                                        Total items requested

10

 
Total
70

> Minimum technical score to qualify for financial evaluation: 30/70

Financial Evaluation (30%)

S/No
Criteria
Max Score

1

Price competitiveness  =lowest bid amount  x 30

                                                Amount Bid Bidder

30

 
Total
30

The analysis commission will establish an average price per articlefor each tendererby

Calculating the arithmetic mean of the prices proposedby the said tenderer accordingto the different sections.It remains that for the successful bidder,the purchase orderswill remain based on the unit prices that he has proposed by tranche.

The score of 30 pointsis awarded to the tendererwhose offer is the lowest.GISCOR reserves the right to rejectany offer whose financial part is deemed too low, unviable or incompatible with the performance of the proposed work.

Questions / Clarification requests

The organization reserves the right to accept or reject any bid, and to annul the bidding process at any time without incurring any liability.  Clarification requests may be sent to: [email protected] 

Please note: Phone calls or personal visits, questions by phone or in person are not allowed