Human Capital Management Analyst at Nigeria Inter-Bank Settlement System Plc – NIBSS

Nigeria Inter-Bank Settlement System (NIBSS) Plc. was incorporated in 1993 and is owned by all licensed banks including the Central Bank of Nigeria (CBN). It commenced operations in June 1994. NIBSS has put in place modern world-class infrastructures for handling inter-bank payments in order to remove potential bottlenecks associated with inter-bank funds transfer and settlement. The company also operates the Nigeria Automated Clearing System (NACS) which facilitates the electronic clearing of cheques and other paper based instruments, electronic funds transfer, Automated Direct Credits and Automated Direct Debits. NIBSS at the instance of the Bankers’ committee has acquired cutting edge technologies for the operation of the Nigeria Central Switch (NCS).

PRINCIPAL OBJECTIVES

NIBSS Plc. was established with the following major objectives:
To carry on business as a service-oriented institution that provides a mechanism for same day clearing and settlement of inter-bank transfers and payments
To provide the infrastructure for the automated processing and settlement of transactions between banks
To provide the framework for elevating the level of efficiency in funds transfer generally whilst at the same time reducing the risks associated with uncertainties in receiving value for payment and difficulties in maintaining efficient treasury operations and effecting timely reconciliation thereof
To initiate and develop an integrated nationwide network for the electronic or paperless funds transfer and settlement of transactions, among others.Job Purpose:

To drive the daily administrative employee related activities that will aid the accomplishment of a highly skilled and talented workforce, high performance, continuous improvement, retention and achievement of the corporate goals.

KEY RESPONSIBILITIES

Conduct regular employee record update on the HRMS and personnel file.
Execute monthly payroll processing for outsourced staff.
Execute Vendor management activities including engagement and vendor payment execution.
Provide support for Human Capital report scripting.
Execute employee leave and loan management processes.
Ensure that work environment safety & health standards are obtained at all times.
Conduct HMO & group life insurance review processes.
Prepare HCM letters – offer letters, employee reference letters, confirmation letters, including scripting and engagement of ex-staff reference and correspondences.
Provide support for the facilitation of industry payroll reviews and benchmarks.
Provide support for monitoring HCM expense budget.
Facilitate pre-employment processes, including background checks and medicals.
Organize new hire onboarding activities – ID Card, workstation creation, system availability, physical access etc.
Execute ITF regulatory reimbursement.
Execute staff off-boarding process – benefit/obligation computation, disable domain profile and physical access etc.
Organize end of month activities (TGIF, In-House Training and Town Hall Meetings).
Perform any other tasks as may be assigned by the Head,
Human Capital Management.

KEY PERFORMANCE INDICATORS

Availability of new hire work system and office space, ID card, and basic work tools 24 hours before resumption.
Execution of all vendor payments 24 hours after receipt of invoices.
Achievement of 100% enrollment of employees on the corporate HMO plan 48 hours after resuming.
Achievement of 100% enrollment of employees on the corporate Group Life Insurance 48 hours after resuming.
Preparation of HCM letters before 48 hours after request.
Execution and receipt of approval on monthly staff payroll on or before 21st of every month.
100% execution of end of month programs every last Friday of the month.
Communication of staff exit position at least 1 week before effective date.
Facilitation of the retrieval of company asset – ID card, work systems and tools, and disable employee domain profile on effective day of exit.
Achievement of annual ITF reimbursement to the organization
Management of HCM expense budget to a maximum of 80%.
100% compliance on all verified employee background check records.
Collaboration with Admin & Logistics/Risk Management to organize safety drills once a quarter.

EDUCATION & EXPERIENCE

Minimum of a Bachelor’s degree in any relevant discipline
Membership/affiliation with local & international professional bodies such as CIPM & CIPD or SHRM / HRCi is required.
Minimum of zero (0) – four (4) years cognate experience in a people management role.

FUNCTIONAL SKILLS & COMPETENCIES

Proven ability to handle highly confidential information with utmost discretion.
Strong people management capabilities.
In-depth knowledge of labour laws and compliance requirements.
Excellent verbal and written communication skills.
Expertise in reward management and benefits administration.
Ability to effectively multitask and manage competing priorities.
Strong research and analytical skills for data-driven decision-making.
Exceptional service delivery skills with a focus on stakeholder satisfaction.
Proficient in Microsoft Office Suite (Word, Excel, and PowerPoint).