Executive Assistant at Accrete Petroleum Limited

We are a petroleum engineering consultancy that provides fit for purpose technical solutions to address numerous production objectives. Working closely with partners, we strive to deliver robust engineering solutions that provide value for our clients. Our services range from Digital oil field and Hydrocarbon Allocation software solutions to field engineering services such as Wireline and slickline services.About the Role

We are seeking a highly organized and experienced Executive Assistant to provide comprehensive administrative and executive support to the Managing Director of an Exploration and production company. 

The ideal candidate will be a proactive individual with strong interpersonal skills and a meticulous attention to detail. This role will involve a wide range of responsibilities, from managing the MD's schedule to coordinating complex projects.

Key Duties and Responsibilities

Manage the MD’s calendar, schedule appointments, and coordinate meetings with both internal and external stakeholders.  
Serve as the primary point of contact between the MD and internal teams, vendors, and business partners, ensuring clear and timely communication.
Provide administrative and office management support to the Managing Director .
Maintain travel schedules and book travel arrangements 
Coordinate travel arrangements, including booking flights, accommodations, and visas.
Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, and spelling and make edits as necessary.  
Organize and prepare materials for meetings, record minutes, and ensure timely follow-up on action items and deliverables.
Prepare and review presentations – internal and external 
Prepare draft reports, and background documentation, and conduct required research activities 
Receive, screen, direct all inbound telephone calls, e-mails, and visitors for the MD’s office 
Troubleshoot and/or escalate office administration issues 
Review, evaluate, and distribute priority correspondence for the executive team 
Facilitate communication with department managers, business unit leaders, and project managers 
Take and transcribe notes 
Present a positive and professional image of the executive office to all visitors, suppliers, and others. 
Other duties shall be assigned as required by the MD

Key Requirements

Education and Work Experience

Bachelor’s Degree in any discipline 
5 to 8 years’ experience in an administrative role.
Skills and Competencies 
Calendar management, scheduling, and prioritizing executive tasks
Efficiently organizing files, records, and data for easy retrieval
Coordinating travel, meetings, and logistics
Effectively managing time for both themselves and the executive
Excellent verbal and written communication, including composing emails, reports, and memos
Proficient with office software (e.g., Microsoft Office, Google Workspace)
Meticulous in reviewing documents, ensuring accuracy in scheduling, reports, and presentations
Decision-Making Skill
Interpersonal Skills 
Project Management Skills