Event Assistant at Hive HR
Hey, weâre Hive!
Hive is an employee feedback platform and strategic HR partnership. We give our customers the tech, the insight and the coaching to manage change and amplify employee voice.
Our accessible, cloud-based platform has four flagship featuresâHive Surveying with flexible question sets, Hive Open Door for always-on listening, Hive Messenger to engage in two-way conversations and Hive Fives to cultivate coworker recognition.
But it takes the perfect blend of technology and people to drive change, so our People Scientists are on hand to help HR teams and managers harness employee feedback and uncover the real story behind the data.About the Role
We’re looking for a smart, organized, and execution-focused Event Assistant to join the Atinudah Concepts team. This role is essential to the success of every event, serving as a central operational link between teams, vendors, and timelines.
You will work closely with Event Coordinators to implement all event logistics, manage on-ground execution, and ensure that every detail is executed to perfection, from set build to breakdown.
You’ll support everything from venue coordination, creative implementation, production tracking, and vendor alignment to ensuring day-of-event delivery standards are met across all touchpoints.
You must be highly collaborative, calm under pressure, resourceful, and deeply committed to delivering top-tier experiences, no matter the event size or type.
Key Responsibilities
Logistics, Coordination & Operational Support:
Assist in managing all pre-event logistics, including venue walk-throughs, item checklists, load-in/load-out schedules, and vendor alignment.
Coordinate with internal teams and external partners to ensure seamless material movement, branding installations, and overall site readiness.
Track and manage delivery of production materials, printed items, branding components, and event collateral across locations.
Execution & On-Ground Excellence:
Oversee the setup, monitoring, and dismantling of event spaces in collaboration with the production and creative teams.
Ensure brand quality, layout accuracy, and environmental aesthetics are consistent with creative direction.
Actively monitor timelines, vendor activity, and guest experience touchpoints during live events, flagging potential issues and solving problems in real time.
Vendor Management & Relationship Handling:
Liaise directly with vendors and service providers to align expectations, timelines, and deliverables.
Provide on-site oversight of vendor execution (e.g., lighting, AV, catering, technical teams) and maintain positive working relationships for future collaboration.
Track vendor check-ins, ensure timely delivery of services, and assist in vendor feedback documentation.
Budget Documentation & Support:
Collaborate with event coordinators to manage expense documentation, vendor quotes, and cost-tracking spreadsheets.
Support in sourcing cost-effective options for materials, rentals, and supplies, helping to optimize project budgets.
Maintain post-event reports and ensure all documentation is organized and filed correctly.
Creative Implementation & Brand Alignment:
Work with concept and design teams to understand layout directions and ensure on-site creative materials are installed correctly (e.g., banners, backdrops, floorplans).
Offer suggestions on-site when creative solutions are needed due to space, weather, or vendor limitations.
Uphold brand integrity in every interaction, both visually and professionally.
Requirements
Candidates should possess a Bachelor's Degee with 1–3 years of experience in event support, coordination, production logistics, or project execution roles
Experience working in cross-functional creative environments (events, activations, and brand launches).
Excellent organizational and communication skills, written, verbal, and interpersonal.
Ability to handle multiple projects simultaneously while staying focused and detail-oriented.
Strong coordination and time management skills, you know how to “hold time” and get teams moving.
Familiarity with inventory management, production workflows, or supply chain coordination, and tools like Google Sheets, Trello, Notion, or Monday.com for task tracking and reporting.
A solution -driven mindset, you don’t panic under pressure; you adapt and move forward.
Professionalism and polish when interacting with vendors, clients, and brand partners.
Bonus If You Bring:
A strong existing network of vendors, logistics providers, or venue managers
Experience working with AV, technical teams, stage managers, or live show operators
Familiarity with design platforms (Canva, Illustrator) for basic asset adjustments or mockups
Strong visual sensibility and understanding of spatial aesthetics
Experience working in luxury, tech, or lifestyle brand activation
Passion for building seamless and extraordinary experiences for real people.
Salary
Attractive.
