Administrative and Finance Manager at Catering to Africans In Need (CAIN)

Our mission is to provide quality education and healthcare to the less privileged in impoverished African societies.
CAIN (Catering to Africans In Need) is a 501(c)(3) non-profit organization established in 2013 by young adults who are very passionate about helping the less privileged in Africa. Our main target areas are healthcare and education. At the heart of this foundation is the belief that everyone should have access to quality education and healthcare regardless of socioeconomic status.Key Responsibilities

Administrative Responsibilities

Office management – Ensure the smooth day-to-day running of the office, including supplies, utilities, and facilities.
Staff support and HR – Maintain personnel records, support onboarding/offboarding, track leave, and ensure policy compliance.
Vendor and contract management – Oversee procurement, manage service contracts, and ensure timely payments.
Documentation and compliance – Maintain up-to-date organizational documents, licenses, and policies.
Support leadership – Assist senior management with research, fundraising, strategic planning, execution, reporting, and evaluation of programs.
Coordinate logistics – Oversee travel, meetings, trainings, and other internal events.
IT and asset management – Track office assets and support basic tech or liaise with vendors for support.
Ensure timely and effective communication across teams – Facilitate smooth internal coordination to drive efficient project and program delivery.

Finance Responsibilities

Prepare and manage budgets – Develop annual budgets, monitor expenditures, and ensure alignment with organizational goals.
Maintain accurate financial records – Record transactions, manage ledgers, and oversee financial reporting.
Generate financial reports – Prepare monthly, quarterly, and annual reports for management, donors, and regulatory bodies.
Ensure regulatory compliance – File tax returns, process payroll, and ensure compliance with statutory requirements (e.g., SCUML, FIRS, LIRS, pension, etc.).
Manage audits – Liaise with external auditors, prepare audit documents, and implement recommendations.
Oversee cash flow and bank reconciliations – Monitor bank accounts, manage petty cash, and ensure healthy liquidity.
Support grant reporting – Track donor funds, prepare financial reports for grants, and ensure proper fund allocation.

Requirements

A Bachelor’s degree in Accounting, Finance, or a related field (minimum 2:1).
Must have completed NYSC.
1–2 years of experience working in an Accounting or Audit firm.
Strong understanding of accounting systems, budgeting, and compliance.
Strong interpersonal skills with the ability to effectively engage a wide range of stakeholders, including partners, donors, staff, students, and volunteers.
Patience and the ability to build positive and supportive relationships with teenagers.
Excellent organizational, multitasking, and problem-solving abilities.
High proficiency in Google Workspace (Docs, Sheets, Slides, Drive) and other administrative software and tools.
Strong written and verbal communication skills.
Mandatory availability to work every Saturday to support program activities.
A genuine passion for community impact and a strong commitment to empowering underserved children and youth through education.