Executive Assistant – Patchstack
Patchstack is a Series A cybersecurity company of 35 people, headquartered in Estonia and working globally remote. We help secure open-source software by providing full-cycle vulnerability management — from detection and mitigation to reporting and working with developers to patch vulnerabilities. Our Patchstack Alliance community makes us the #1 CVE discloser in the world, and we partner with hosts to bring proactive security to their customers.
Our teams include Product, Engineering, Sales, Marketing, Threat Intelligence, and Operations. We are growing fast and looking for an Executive Assistant to join us in our mission to make the open-source ecosystem safer for everyone.
Overview
We are looking for a highly organized and proactive Executive Assistant to support our CEO and senior leadership team. This role combines executive-level administrative support with personal assistance to help the CEO manage both professional and personal responsibilities. From coordinating board materials and planning travel, to managing schedules and handling personal logistics, you will play a key role in enabling our leaders to focus on scaling Patchstack. This is a role for someone who thrives in a fast-paced, global, remote-first environment and is excited by the impact of securing the open-source ecosystem.
Patchstack is a fully remote company, but for this role we are looking for someone in Estonia. You will be expected to travel occasionally to Parnu to work with our CEO, and occasionally for company events and meetings.
About You
You are detail-oriented and thrive on keeping things organized.
You take initiative and can anticipate needs before they arise.
You are comfortable juggling varied tasks — from personal errands to board-level support.
You are comfortable with gaining clarity in ambiguity and with the speed of change at a startup.
You communicate clearly, with warmth and professionalism.
You are dependable, discreet, and skilled at handling sensitive information.
You are adaptable, able to work across time zones, and unfazed by shifting priorities.
You enjoy supporting others and enabling their success.
Responsibilities
Provide day-to-day support for the CEO, managing both personal and professional tasks.
Manage calendars, schedule meetings, and coordinate travel.
Prepare and edit documents, slide decks, and reports for board and leadership meetings.
Coordinate events, retreats, board meetings and leadership offsites.
Support senior leaders with administrative needs (work-related only).
Arrange personal logistics for the CEO, including childcare arrangements, home moves, and other household needs.
Track and follow up on key action items to ensure progress.
Manage inbound requests and communications, drafting responses where appropriate.
Help streamline workflows and bring structure to busy schedules.
Requirements
3+ years’ experience as an Executive Assistant, Personal Assistant, or an operational role that juggles many priorities.
Experience supporting senior leaders in startup.
Proven ability to manage complex calendars and coordinate international travel.
Strong written and verbal communication skills in English.
High proficiency with tools such as Google Workspace, Slack, and project management software.
Comfortable working in a fully remote environment across time zones.
Discretion and professionalism in handling confidential information.
Benefits
€28,000–33,000 depending on experience, with flexibility for exceptional candidates.
Meaningful work with real-world impact on open-source security.
A globally distributed, remote-first team.
Regular travel for conferences, team meetups, and our company retreat.
28 days of paid vacation per year + public holidays + 3 health days.
Paid training and personal development opportunities.
Co-working space or home-office setup support.
Gym or fitness membership.
Awesome teammates who care about their work and each other.
