Division Assistant
Join our Power Systems Engineering Division (PSED) and play a vital role in keeping operations organized and running smoothly. As a Division Assistant you’ll provide critical clerical, administrative, and customer service support across multiple teams. From managing executive calendars and coordinating meetings to tracking project documentation and vendor records, you’ll ensure processes flow efficiently and communication is seamless across internal and external stakeholders.
This is a hybrid role based at MEPPI’s headquarters in Warrendale, PA (~15 mi north of Pittsburgh). While regular onsite presence is not required, candidates must reside within commuting distance and be available to work onsite when valid business needs arise.
What You’ll Do
- Support Stakeholder Engagement
- Coordinate communication with external partners, customers, and vendors by managing meeting logistics, correspondence, and timely follow-up.
- Assist Division Leadership
- Act as liaison to internal departments on behalf of PSED leadership. Maintain the Division VP’s calendar, manage scheduling priorities, and prepare briefing materials.
- Document & Data Management
- Prepare and maintain requisitions, software licenses, POs, maintenance agreements, NDAs, customer and contract records, and other documentation. Track expiration dates and ensure timely renewals.
- Vendor & System Coordination
- Handle vendor setup, maintain records, and enter project and opportunity data into MEPPI business and document systems.
- Travel & Event Planning
- Arrange travel and maintain the division’s travel calendar. Coordinate logistics for meetings, training sessions, and social functions—including venues, catering, and materials.
- Reporting & Audits
- Generate and distribute reports from internal systems. Support audit activities by preparing and organizing documentation and compliance tracking.
- Internal Communication
- Draft and distribute announcements and messages on behalf of division leadership to support alignment and transparency across teams.
What You’ll Bring
- Associate degree or Business School certification, with at least 3 years of administrative or clerical experience (Equivalent education and experience will be considered)
- Reside within a reasonable commuting distance of MEPPI Headquarters in Warrendale, PA (Candidates outside of commutable area will NOT be considered)
- Ability to manage multiple priorities independently in a dynamic, team-oriented environment
- Intermediate analytical and problem-solving skills
- Advanced interpersonal, verbal, and written communication skills
- Strong proficiency with Microsoft Office Suite, SharePoint, and ERP/MRP or business planning systems
What’s in It for You?
- Comprehensive Health Coverage: MEPPI pays 90% of the cost for medical, dental, and vision plans—ensuring peace of mind for you and your family.
- Retirement Plans: Prepare for the future with a 401(k) plan that includes up to 4% company match.
- Generous Paid Time Off: Earn vacation after 90 days, plus 12 paid holidays annually.
- Professional Development: Advance your career through ongoing training and educational assistance programs.
- Exclusive Perks: Enjoy access to MEPPI’s 24/7 fitness center, profit sharing, and our employee wellness program.
Why MEPPI?
Join a culture of innovation and purpose. At Mitsubishi Electric Power Products, Inc. (MEPPI), you’re part of a mission to shape the future of energy and transportation. We bring together technology, talent, and teamwork to deliver smarter, more sustainable solutions.
Equal Opportunity Employer: MEPPI values diversity and inclusion. We welcome candidates of all backgrounds and are committed to fair hiring practices.
Notice to Agencies and Search Firms: MEPPI does not accept unsolicited resumes from agencies. Resumes submitted without a signed agreement become the property of MEPPI.
