Staff Assistant

Description:
Staff Assistant

PantherDining Hall

Georgia State University

The PantherDining Hall at Georgia State University is currently looking to hire a Staff Assistant. This position supports management with clerical work, such as compiling materials for interviews, maintaining departmental records and files, payroll, answering telephones, taking messages, transferring calls and providing information to the public.

WHAT MAKES GSU A GREAT PLACE?

• Flexible work environment.
• Generous benefits, including health, dental, vision, tuition assistance, retirement, etc.
• A knowledge-sharing organization that works collaboratively with diverse partners.
• Professional development opportunity and mentorship.
• A rapidly growing center within an academic setting.

WHAT WILL YOU DO:

The Staff Assistant promotes excellence in customer service. This position may require you to be cross-trained for another position and/or responsibility in order to provide both back-up for a department as well as to supplement resources needed during certain times of the year.

DUTIES AND RESPONSIBILITIES INCLUDE:

• Maintains inventory of office supplies and orders supplies for office and events.
• Ensures paperwork is delivered to central administration in a timely manner.
• Assists management with meal plan questions and changes.
• Ensures timely completion of timesheets, winter break forms, or any other HR related paperwork.
• Assists management with drafting and submitting reprimands and termination letters.
• Assists with payroll for areas of responsibility.
• Maintains and ensures accuracy in calendars, to include group dining, events, and closures.
• Assists in the coordination and execution of events.
• Assist in arranging meetings and scheduling appointments.
• Assists employees with any program needs, such as Onboarding, OneUSG, campus email, parking, or uniforms.
• Ensures employee administrative needs are met.
• Enrollment of staff for the Biometric Time Clocks. Coordinates with Staff, PantherTemps and Student Assistants on working events; such as, concessions for GSU games and special events.
• Relieves staff for breaks.
• Operates POS system and ensures cleanliness of areas as needed.
• PCI Compliance training to include credit card inspection log.
• Ensures cash handling policy and procedures are followed.
• Assists in deposit reconciliation and cash handling.
• Manages change requests.
• Process invoices and statements.
• Performs other related duties as assigned.

Disclaimer: This job requisition provides a high-level job definition. It is not intended to provide a comprehensive or exclusive list of job duties. As such, job duties and/or responsibilities within the context of this job requisition may change at the discretion the employee’s direct supervisor.

Qualifications:
Minimum Requirements:

• High school diploma or GED and two years of administrative experience; or a combination of education and related experience. Light typing may be required for some positions.

Preferred Requirements:

• Previous administrative/customer service experience.
• Previous cash handling experience.
• Previous experience in PantherMart or similar systems.
• Light typing may be required in some areas.
• Physical Requirements: Extended standing, walking, ability to bend, stoop, reach and climb ladders.
• Ability to lift 35 pounds.
• Ability to work in all temperature conditions.
• Flexible schedule that may include nights, weekends and holidays.

College/Business Unit: Auxiliary & Support Services

Department: PantherDining

Location: Atlanta Campus

Shift: Varies

Salary: $31,200 – $35,731

Pay Grade: 8

FLSA Status: Non-Exempt

Job Type: Full Time (Benefits Eligible)

Special Instructions:
To be fully considered for this position, all candidates at the time of submission must provide the following documents:

• A complete and accurate GSU application
• Resume

Georgia State University Values: COMMUNITY: Fostering a distinctive shared identity and common purpose across our multi-campus university, INCLUSION AND DIVERSITY: Respecting the dignity and value of all people and perspectives through honorable conduct based on engagement, fairness, access, equity, and civility, TRANSFORMATION: Intentionally pursuing knowledge, practice, and scholarly rigor to inspire lifelong learning, and to make our community and the world a better place. INTEGRITY: Adhering to our values, mission, and the truth through respectful cooperation and effective stewardship of resources, EXCELLENCE: Achieving the highest standards and distinction in teaching, research, and service, STRATEGIC INNOVATION: Embracing invention and creativity in the pursuit of meaningful discovery using our collective talents. USG Core Value Statement: The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at https://www.usg.edu/policymanual/section6/C2653.

Equal Employment Opportunity: Georgia State prohibits discrimination, including discriminatory harassment, on the basis of race, ethnicity, ancestry, color, religion, sex (including pregnancy),, sexual orientation, gender identity, gender expression, national origin, age, disability, genetics, or veteran status in its programs, activities, employment, and admissions., This prohibition applies to faculty, staff, students, and all other members of the Georgia State community, including affiliates, invitees, and guests.Further, Georgia State prohibits citizenship status, immigration status, and national origin discrimination in hiring, firing, and recruitment, except where such restrictions are required in order to comply with law,, regulation, executive order, or Attorney General directive, or where they are required by Federal, State, or local government contract. Background Check: Successful candidate must be able to pass a comprehensive criminal background investigation and other background searches as applicable to the job such as credit check and Motor Vehicle Record. Clery Disclosure of Campus Security Policy and Campus Crime: Georgia State University is committed to its students’ and employees’ safety and security.It complies with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) to provide information on certain crimes on campus. This position may be designated as a Campus Security Authority, ensuring that reported crimes are routed to the appropriate University office.

Please note, Georgia State University’s career board updates daily and requisitions are subject to be removed without prior notice or before the posting expires.

Georgia State University is an Equal Opportunity Employer and does not discriminate against applicants due to race, ethnicity, gender, veteran status, or on the basis of disability or any other federal, state or local protected class.